Project Management Administrator, Melbourne Copy.

Biosis is looking to appoint an energetic Project Management Administrator to join our team in Melbourne. This is an excellent opportunity to join a leading consultancy that provides ecological, heritage and environmental approval services throughout south-eastern Australia.   

This is a full time 12 month contract position, with the opportunity to extend for the right candidate.

Biosis employs a highly experienced multi-disciplinary team of aquatic ecologists, archaeologists, botanists, zoologists, environmental planners and GIS analysts.  We have offices in Albury, Ballarat, Melbourne, Newcastle, Sydney, Wangaratta, Western Sydney and Wollongong.

This role is an excellent opportunity for a junior to associate-level administrator looking to expand their knowledge through supporting a wide variety of heritage and ecology projects in a busy and progressive environmental consultancy. Biosis provides excellent opportunities for professional development and flexible working arrangements.  

Our Melbourne office is located in Port Melbourne, close to the CBD and easily accessible by public transport.  We are a very short walk from the North Port tram stop. This central location provides access to all the services of Melbourne without the hassle of traffic and parking.

The Project Management Administrator works as part of the head office and supports senior staff with administrative duties such as assisting in the preparation and maintenance of project budgets and invoicing, coordinating inbox and phone communications, undertaking data entry and maintaining data integrity within the project management database (APS), assisting in the preparation of proposals and tenders, editing and formatting reports, documents and templates, maintenance and development of Excel worksheets, coordination of compliance activities and continuous improvement of internal project management systems.

To apply for this role, please address these selection criteria in your cover letter:

  • Clear, concise and effective communication skills.
  • Creative problem solving and continuous process improvement skills.
  • Well-developed time management, planning and organisational skills.
  • The ability to coordinate multiple logistical and project administration tasks.
  • An understanding of data governance adherence to promote data integrity.
  • The ability to coordinate team communications and activities.
  • Strong written communication skills such as experience in proposal and tender preparation.
  • Strong interpersonal and relationship building skills.
  • A high level of competency with MS Word, Excel, Outlook, and/or similar software packages.
  • Australian citizenship or residency, or a valid work permit.

Desirable selection criteria

  • Certificate III in Business Administration, or equivalent qualifications or experience.
  • Experience working in ecology, heritage and environmental approvals or within a consulting environment.

Biosis offers the security of an established consultancy, and a supportive and vibrant work culture. We provide you with a competitive salary package consisting of base salary plus super. Our teams work collaboratively across the company and you will have the opportunity to be mentored by a range of industry experts within Biosis.

As a Biosis employee, you will also be rewarded with many of our added employee benefits. Some of these benefits include:

  • Professional development program, including a professional development allowance
  • Employee reward and recognition program
  • Flexible work arrangements
  • Mentorship and development program
  • Study assistance
  • Employee assistance program
  • Social activities
  • Internal job opportunities throughout Australia.

For more information, contact Louise Reardon on 03 8686 4884. 

To apply, forward a copy of your CV and a covering letter addressing the selection criteria, to

Position Description

A position description is available here.

Applications will close at 5pm on Monday 16 November 2020.

Please note: Australian residents / work permits only