Management Assistant, Melbourne office.

Biosis is seeking an experienced and enthusiastic administrative professional to join our busy ecology and archaeology consultancy in a newly created role.

The management assistant will be responsible for supporting the chief operating officer, the company directors and the wider management team from the Melbourne head office. In this varied role, the management assistant will provide broad administrative support including the preparation of reports, documents and presentations, coordination of meetings and travel, HR administration and a range of other support tasks.

Key areas of responsibilities include:

  • providing administrative support to the chief operating officer, company directors and management team
  • preparation of reports for board, management and shareholder meetings
  • supporting the management and maintenance of HR administration, including employee onboarding and induction
  • supporting the preparation and running of internal and external events.

To be successful in the role you will require:

  • a minimum of two years’ experience providing administrative support to managers
  • strong written and verbal communication skills
  • well-developed time management skills
  • strong interpersonal and relationship building skills
  • ability to work independently, to prioritise work demands and to respond to urgent requests when required
  • demonstrated planning and organisational skills and the ability to coordinate the work of others
  • the ability to think on your feet, display initiative and problem solve
  • intermediate to advanced skills in MS Word, Excel, Outlook, and/or similar software packages
  • some experience in HR administration and the maintenance of employee and training records would be advantageous.

This is an exciting opportunity to develop your administrative skills, while shaping this role and making it your own.

Biosis is a market-leading consultancy, which provides ecological, heritage and environmental approval services throughout south-eastern Australia. Our passionate and friendly team is comprised of botanists, zoologists, archaeologists, GIS specialists, environmental planners and support staff and we have offices in Port Melbourne, Albury, Ballarat, Newcastle, Sydney, Wangaratta and Wollongong. Our Port Melbourne office is located close to the CBD and is easily accessible by public transport.  We are a very short walk from the North Port tram stop, allowing access to all the services of the Melbourne CBD without the hassle of traffic and parking.

Biosis offers a supportive and friendly work environment with a competitive salary package and a wide range of employment benefits. Some of these benefits include:

  • employee reward and recognition program
  • flexible work arrangements
  • mentoring and training program
  • study assistance
  • employee assistance program
  • social activities.

This opportunity is best suited to extremely organised individuals looking to become part of an enthusiastic and vibrant team.

For more information, contact Amy Byrne on 0438 191 025.

To apply, forward a copy of your CV and a covering letter addressing the selection criteria, to:  Amy Byrne, note: applications without a covering letter addressing the selection criteria are unable to be considered.

A position description is available here.

Applications will close at midnight on Sunday 10 February 2019. 

Please note: Australian residents / work permits only.